Send a Link to a File by Email
Similar to the first step in “View Properties of a Document,” open the drop-down menu. Select Send To, E-mail a Link (see Figure 7).
Your default email application should open with a new message containing a link to the document.
View Past Versions of Documents
To
view the past versions of a specific document, open the drop-down menu
on the document and pick Version History from the options (see Figure 8).
The version history list opens, showing past versions of the document (see Figure 9).
The
documents are shown as dates, representing the date the version was
created. Hovering the mouse cursor over one of these dates allows you
to open a menu for the document; from this menu, you can choose to view
the version.
View Properties of a List Item
When
viewing in a web part or list view, you either click the title of the
list item to see its details, or open the drop-down menu and choose
View Item (similar to viewing a document’s properties), as shown in Figure 10.
Selecting this option opens a page with the metadata of the list item—all its properties.
View a Microsoft InfoPath Form
The
form libraries behave much the same as document libraries, and viewing
a Microsoft InfoPath form that is in a form library is very much like
opening a document for reading: Just click the link that is the form
name (see Figure 11).
Tip
Some
forms are configured to allow the data in the form to be displayed as a
column in the form library. This configuration enables you to preview
the data in the form without opening it and can also help you find the
specific form you are after more easily. In Figure 11,
you can see that certain data from the form is displayed, such as the
total of the expense claim, as well as the start and end dates for the
expense claims.
If
the site you are using has Microsoft Office SharePoint Server (MOSS)
installed, or if the form or form library has not been configured to
make forms open in the browser, clicking a form opens it using
Microsoft InfoPath on your computer.
If
the site uses MOSS, and the form and form library are both configured
to show the form in the browser, clicking the form opens it using the
browser interface.
To
close the form and go back to the form library, either close the
Microsoft InfoPath application (if the form was opened with the
application) or click the Close link on the top of the form if it was
opened in the browser.